Every file deserves a backstory

Files that hold context across email, cloud, and desktop.

PDF Icon

.PDF

Portable Documents

.PDF

Brochures inherit campaign, folder, and expiry details automatically.

Classify brochures by product-line folder
Stamp campaign ID on export
Apply expiry from retention labels
Prove sender and timestamp
DOC Icon

.DOC

Word Documents

.DOC

Docs capture localization and department context when shared.

Mark localization need from recipient domain (.se, .fr, etc.)
Attach author and department on save
Track derivative drafts with parent/child IDs
Log approvals for compliance reviews
XLS Icon

.XLS

Spreadsheets

.XLS

Sheets tag campaigns and locales from storage paths.

Tag campaign reports from SharePoint folder name
Assign locale from site/tenant setting
Log usage when exported externally
Detect and flag outdated versions
SVG Icon

.SVG

Images & Graphics

.SVG

Design files embed rights, product, and expiry on export.

Auto-tag product line from folder structure
Attach rights metadata to asset
Link localized variants back to master
Set expiry for outdated graphics

Features

Enterprise files retain context at every step of their lifecycle.
Metadata is embedded automatically and enriched as files move, which makes every file traceable, compliant, and safe to use.

File Identity

Every file gets a durable ID that survives copies, renames, and versions.
One identity, everywhere.

IdentityTraceabilityIntegrity

Context Inheritance

Files automatically pick up who, where, when, and why at share or save.
No forms, no librarians.

EmailCloudDesktop

Progressive Trail

Each move updates a cumulative trail. One backstory per file with clear parent and child lineage.

HistoryLineageProof

Cross-Format Support

PDF, Office, images, and video. Context is embedded where the file lives, with sidecars as a fallback when needed.

PDFOfficeMedia

Search & Audit

Find by campaign, market, owner, or rights. Prove who sent what, where it landed, and when it was used.

ComplianceAuditSearch

Enterprise Ready

Metadata-only architecture with a SOC 2 path, tenant isolation, and DLP compatibility. Safe for regulated teams.

SecurityCompliancePrivacy

Lost Context Is Expensive.Uncertainty Compounds.

Files that move through email, chat, and cloud drives lose the context that makes them useful. Teams cannot see who created them, where they came from, or why they exist, which leads to wasted time, duplicate work, and compliance risks.

Bellmany stamps each file with a durable ID and minimal metadata at the moment of use. Context is captured automatically and travels with the file, so search is faster, audits are reliable, and teams can work with confidence.

How Bellmany Compares

DAMs, AI tagging, and CMS/DLP each address part of the problem.
Bellmany is the only lightweight layer that gives every file a durable backstory.

DAMs

Asset libraries

AI Tagging

Auto-labels

CMS & DLP

Publish & enforce

Bellmany

File context layer

RoleStore and catalog assetsAuto-classify filesPublish and restrict content
Give files identity and context
ScopeCentralized repositoriesPattern recognition onlyChannel-bound policies
Email, cloud, desktop
OutputTagged filesPredicted labelsPublished pages/assets
Durable IDs with trails
GovernanceManual taggingProbabilistic guessesEditorial controls
Deterministic capture at use
ContextStatic and siloedUnreliablePer channel
Portable and cumulative
AuditVersion historyNoneBasic logs
Proven trail of who, where, when
PositionHeavy storage systemAdd-onPublishing stack
Lightweight layer across tools

Frequently Asked Questions

Straightforward answers on features, integrations, and enterprise readiness.

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Get in Touch

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